Minutes of AGM 17th May 2016

MINUTES OF ANNUAL GENERAL MEETING OF ELTON PARISH COUNCIL HELD IN THE HIGHGATE HALL ON TUESDAY 17^TH MAY 2016 IMMEDIATELY FOLLOWING THE ANNUAL PARISH MEETING

 

 

            Present: Cllrs Cummins, Donoyou, Gentry, Holman, Owen and Smith

 

            In attendance: Mrs W Gray Parish Clerk, County Cllr M MacGuire – no members of      the public were present.

 

1. Apologies for Absence: Cllrs Porter, Rankmore, Strowbridge and District Cllr R Mathews

 

1. Declaration of Interest: None.

 

1. Election of Officers:

Election of Chairman – Cllr Cummins proposed Cllr Holman, seconded Cllr Gentry – all in agreement.  Relevant documentation was signed.

 

Election of Vice Chairman – Cllr Holman proposed Cllr Donoyou, seconded Cllr Cummins – all in agreement.  Relevant documentation was signed.

 

Normal Parish Council meeting commenced:

 

1. Minutes of 19^th April 2016:

Cllr Owen proposed, seconded Cllr Gentry that above minutes were signed as a true and accurate record of meeting, all in agreement.

 

1. Matters Arising from above minutes – update:

16/00291/FUL – no Parish Council comments on the website – Parish Clerk to contact planning to ascertain why nothing is listed.

 

16/00587/FUL – The Smithy – website shows 4^th May 2016 revised plans, the Parish Council have not been notified of any revisions – Parish Clerk to contact planning to ascertain why nothing has been forwarded to the Parish Council. (Subsequently, noted that application has been withdrawn.)

 

Meeting re Red Bridge residential boats – Cllr Smith attended on behalf of Parish Council as an observer.  Sue Scott, Enforcement Officer for East Northants is progressing.

 

1. YTD/monthly accounts v budget:

Expenditure to date is what is expected.

 

1. Authorisation of Payments:

 

K & M Lighting Services – Maint May 2015	£61.15
Paul Taylor – Internal Audit 2015/2016	£150.00
Wendy Gray – Salary and Tax May 2016	£300.00
CAPALC – Affiliation Fee 2016/2017	£243.86

 

Cllrs Donoyou, Cummins and Owen approved the above invoices for payment.

 

1. Street Lighting:

Cllrs Cummins and Donoyou to meet with Skanska to move forward.

 

1. A605 Junction:

Nothing further to report.

 

1. Planning:

No new planning applications received.

 

1. Grasscutting

New Contractor has started, first efforts have drawn a number of responses from the village – Cllrs Donoyou and Holman will arrange to meet up with contractor to walk around area and iron out any issues.

 

1. Trees/Verges and Footpaths:

• Iron Bridge – Elton Nassington – Cllr Donoyou provided an update on the current position.
• Repair of Verges Project – Slabs have now been removed – plan to try to obtain free off cuts of turf and get laid down where gravel used to be.

 

1. Correspondence:

Electoral Review of Cambridgeshire

 

1. Reports from Councillors:

Cllr Smith reported all trees growing well, appeal for helpers to weed around trees, will send out a few emails to previous helpers asking for assistance.

 

Bench on Stocks Green has collapsed, Cllr Smith will see if can be fixed.

 

Bins – Keep bin 8 – Parish Council will remove one’s that are not required.  Swap bin 10 for 9.

 

Speedwatch – date to be obtained for training.

 

Report read out on behalf of Cllr Mathews.

 

Road Signs – not working (not illuminated).

 

1. Date of Next Meeting:

Tuesday 21^st June 2016

 

Cllr Donoyou offered apologies in advance as will not be at the June meeting.

 

Meeting closed at 9.35 p.m.

 

Signed: ………………………………                                   Date: ……………………..